Excellent article on why relationship messaging with email is a struggle

Daniel Enemark wrote an outstanding article on email and its challenges in relationship messaging. In "It's all about me: Why e-mails are so easily misunderstood", he highlights that researchers are consistently pointing to the difficulty of expressing and conveying emotion as the chief culprit in misunderstood or ineffective dialog. (This applies to any text-based communication. SMS is often worse. IM at least has embedded emoticons.)

I am particularly aware of this from experience within my own inbox and the experiences of customers as they struggle with using email effectively in their marketing. Read a post of mine from May 3, 2004 on Bad Email Habits Observed.

Effective use of email in relationships management is a science. This article and the researchers it cites corroborates why we -- Twelve Horses that is -- went from being an email-centric business in 2002 to a relationship marketing and messaging management company where email is one of multiple channels of communication. We simply couldn't ignore the fact that sometimes a follow-up phone call is what it took to make an effective email campaign convert at a higher rate.

The article cites this at the bottom of the story:

So if you want to buy something on Craig's List, Morris says, "make a brief phone call, even if it's not practical to do the whole negotiation by phone. You can establish a favorable bias with someone and then proceed in a less rich medium, but it's very hard to just get right into the negotiation on a medium that isn't rich."

Email is extremely effective when used at the right time (T), with the right relevance (R), delivered to the appropriate location (L) and used with permission (P). TRL+P is the formula for any communication.  As is any communication. The KEY is to recognize that it can't always be about email. Sometimes a phone call, a text message, a fax, a letter, or even in in-person meeting makes the difference.

My favorite quote out of the article:

Though e-mail is a powerful and convenient medium, researchers have identified three major problems. First and foremost, e-mail lacks cues like facial expression and tone of voice. That makes it difficult for recipients to decode meaning well. Second, the prospect of instantaneous communication creates an urgency that pressures e-mailers to think and write quickly, which can lead to carelessness. Finally, the inability to develop personal rapport over e-mail makes relationships fragile in the face of conflict.

Bingo. Could not have written it better. Here's a link to the study by Profs. Justin Kruger of New York University and Nicholas Epley of the University of Chicago that the article cites.